Kingston Orthodontics has a legal duty to explain how we use any personal information we collect about you, as a registered patient at the practice. We maintain records about your health and the treatment you receive in an electronic format.
We will collect information such as personal details, including name, address, next of kin, records of appointments, visits, telephone calls, your health records, treatment and medications, test results, X-rays and any other relevant information to enable us to deliver effective orthodontic care.
Your data is collected for the purpose of providing healthcare services; however, we can disclose this information if it is required by law, if you give consent or if it is justified in the public interest. In addition, with your consent, we may share your data with other healthcare providers in order to provide you with a high level of care.
The practice may be requested to support research; however, we will always gain your consent before sharing your information.
We adhere to the Data Protection Act 1998 (DPA), the NHS Codes of Confidentiality and Security, as well as guidance issued by the Information Commissioner’s Office (ICO). We are committed to maintaining confidentiality and protecting the information we hold about you. You have a right to the information we hold about you, and if you would like to access this information please contact our reception team who will be able to assist you.
Please contact our Practice Manager who will be able to explain how you can opt out, if you would like to prevent the sharing of your information.
At Kingston Orthodontics we keep data on you relating to:
We are required by Articles in the General Data Protection Regulations to provide you with
the information in the following 9 subsections:
We will also recognise your rights established under UK case law collectively known
as the “Common Law Duty of Confidentiality”
“Common Law Duty of Confidentiality”, common law is not written out in one document like an Act of Parliament. It is a form of law based on previous court cases decided by judges; hence, it is also referred to as 'judge-made' or case law. The law is applied by reference to those previous cases, so common law is also said to be based on precedent.
The general position is that if information is given in circumstances where it is expected that a duty of confidence applies, that information cannot normally be disclosed without the information provider's consent.
In practice, this means that all patient information, whether held on paper, computer, visually or audio recorded, or held in the memory of the professional, must not normally be disclosed without the consent of the patient. It is irrelevant how old the patient is or what the state of their mental health is; the duty still applies.
Three circumstances making disclosure of confidential information lawful are:
Recipient or categories of recipients of the processed data
The data will be shared with Health and care professionals and support staff in this practice and at hospitals who contribute to your personal care such as Kingston NHS Foundation Trust Hospital
Rights to object
You have the right to object to some or all the information being processed under Article 21. Please contact the Data Controller or the practice. You should be aware that this is a right to raise an objection, that is not the same as having an absolute right to have your wishes granted in every circumstance
Right to access and correct
You have the right to access the data that is being shared and have any inaccuracies corrected. There is no right to have accurate medical records deleted except when ordered by a court of Law.
The data will be retained in line with the law and national guidance.
Right to Complain
You have the right to complain to the Information Commissioner’s Office, you can use this link https://ico.org.uk/global/contact-us/ or call their Helpline: 0303 123 1113 (local rate) or 01625 545 745 (national rate)